Information for Vendors

These are free community events and anyone is welcome to join us by becoming a member of one or both of our Facebook groups, PNW Farm Barter Faire Networking and/or Stevens County Farm Barter. If you prefer not to join the group(s), click here to be added to our mailing list instead. Spaces are reserved on a first-come, first-served basis the day of the event.
  • Sick or otherwise unthrifty animals will not be permitted. Please pay close attention to animal health- be diligent by checking animals for signs of illness (listlessness, sinus drainage, eye discharge, sneezing or wheezing, and/or ruffled feathers). If you notice sick animals, please notify staff immediately at the information table.
  • Dogs and puppies for sale/swap must have proof of vaccinations, be at least 8 weeks of age, and kept off the ground at all times (see Rules and Regulations for more information).
  • For locations that offer indoor space- space inside can be limited- we ask that you do your best to conserve space and arrive as early as permitted. There is no limit on outside spaces. To choose your spot simply show up at the designated time the morning of the event- we don't do reservations. It's first come/first served. For locations that offer electricity: if you need access to electricity for things like heat lamps and crock pots we suggest you arrive as early as possible and bring an extension cord.
  • Haul out your garbage and clean up after your livestock- come prepared with the supplies to do so. Access to a hose/faucet will be provided to water livestock- bring your own container.
  • We do not provide any equipment for your booth/spot.

Disclaimers

By participating in any of these events, you are also agreeing to abide by these disclaimers and also our Rules and Regulations.
PNW Farm Barter Faire and/or Edelweiss Ranch and/or Stevens County Farm Barter and/or Roskam Ranch and/or sister locations/farms cannot and will not be held liable for any vendor and/or exhibitor property--including animals--which is lost, stolen, damaged, injured and/or diseased during the course of and/or as a result of participating in this event. Additionally, by participating in this event, you are hereby agreeing to abide by the rules and regulations set out on the Web site and posted the day of the event, and to release from any legal liability, agree not to sue, claim against, attach the property of or prosecute, and further agree to defend, indemnify and hold harmless PNW Farm Barter Faire and/or Edelweiss Ranch and/or Stevens County Farm Barter ​and/or Roskam Ranch and/or sister locations/farms and all of their officers, directors, members, organizations, agents and volunteers for any damages, injury or death caused by and/or resulting from participation in the event, whether or not such damages, injury or death was caused by their negligence or from any other willful or non-willful cause.

How to RSVP for an Event

  • ​Join our Facebook groups: PNW Farm Barter Faire Networking for Western Washington events and Stevens County Farm Barter for Eastern Washington events. Feel free to join both!
  • Click on the 'events' tab (if you're a member you can use this link)
  • Click on the event or events that you'd like to attend
  • Click 'Going'
  • You're set! It really is that simple
  • Now that you've joined the Facebook group(s) you can post in the group(s) about what you plan to bring, things you may be looking for, and you can even use the group(s) as a general farm classifieds- some people post on the individual events, which is also okay
  • If you aren't on Facebook, be sure to click here to be added to the mailing list!

How to Get Ready for an Event

Being prepared is the best way to make the most of your experience, and there are so many things you can do to help yourself be ready before the big day!
  • -Have estimated trade values already assigned to your swap items. Print a list or make a sign with the values clearly established for ease of shopping. Things will get REALLY crazy, and it's MUCH easier to have a sign up with your trade values for others' convenience.
  • -Pack everything up ahead of time. Make a list and check things off as you go.
  • -Be ready on time. Some locations allow early entry for vendors. Arrive as early as permitted, get set up, and be ready to start promptly at start time. Some locations even allow set-up the night before. If you aren't sure, ask the host/hostess or contact us at farmbarterfaire@gmail.com
  • -Bring a helper or two- especially handy if you want to go browse the selection yourself and don't want to leave your area unattended.

Determining Your Estimated Trade Values

Animals and items for sale should be given an estimated value prior to coming to the event and it's best if that value is clearly displayed. This amount can be negotiable at your discretion at the time of swap or sale. Determining your estimated trade values can be controversial, difficult and stressful. You might wonder why we even ask that you do so prior to setting up at the event. One of the biggest challenges that swap-meet and barter events face is undercutting other vendors and unclear pricing. By setting up your trade values ahead of time, you can try to eliminate some of that stress.
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When setting your trade values consider the following:
  • Be fair. Consider what the goods are worth on the open market or, if trading for services, what the person's customary fee or hourly rate is. Strive for an equal exchange as far as value.
  • Be clear. Be sure that when bartering, both parties are clear about what is being exchanged. Put it in writing if possible, or if there's any question in your mind about quantities to be exchanged or services to be rendered.
  • Listing a range of prices for items is acceptable (ie- Laying Hens: $15-30).
  • Changing the value just to undercut another vendor will be considered inappropriate conduct. Any vendor participating in such conduct may be asked to leave the event and be barred from attending future events.

Things to Bring With You

  • Your own blanket or table and chair(s) and a shelter or canopy if you want to use one
  • Signage with things you're selling and things you're looking for
  • Envelopes, bags, labels, etc
  • Sunscreen
  • Drinking water for human consumption (water will be available for animal consumption)
  • A clearly written sign or list of what you have available to swap and/or what you are looking for
  • Your kids- this is definitely a family-friendly event
  • Business cards- these are GREAT for future networking (try Vistaprint or Zazzle for inexpensive business cards)
  • Hand sanitizer- it's a good idea to insist that swappers/shoppers apply before handling your animals as a biosecurity measure
  • Cash and change for cash purchases
  • A debit/credit card reader if the location offers Internet or you can use a hotspot
  • Appropriate food, food containers, water containers, shelter, bedding (if needed), and/or restraint (cages, carriers, crates, pens, etc) for your animals
  • If you're planning to buy animals be sure to have some sort of way to get them home (box, cage, carrier, etc)
  • A notebook and pen to jot down ideas
  • Calculator for cash sales
  • A mind open to swap possibilities
  • PNW Farm Barter Faire/Western Washington: A prize toward the raffle if you are able to donate
  • Stevens County Farm Bater/Eastern Washington: $5 toward the vendor fee
If the location offers indoor space: 
  • Extension cords if needed for indoor spots with electricity- vendors are allowed only one outlet plug so a power strip can help if you need more than one
  • Heat lamps for chicks or other young animals (bring an extension cord in case you aren't right next to an outlet)